Vendor Opportunities for 2023 WLA Fall Conference
Participate in the 2023 WLA Conference as an exhibitor, sponsor, and or advertiser! This year, we have an amazing offering for vendors, including new benefits for exhibitors, exciting sponsorship opportunities, over 10 hours of dedicated no-conflict exhibit hall time, and more ways to interact with your customers and prospects!
EXHIBITOR BENEFITS
More than 10 hours of dedicated, no-conflict exhibit hall time!
HOSPITALITY ROOM FOR EXHIBITORS
Exhibitors will have access to a designated hospitality room with complimentary snacks, soft beverages, and quiet seating to ensure your comfort. The hospitality room, in close proximity to the Exhibit Hall, will be open:
- Tuesday: Noon – 4:00 pm
- Wednesday: 7:30 am – 3:30 pm
- Thursday: 7:30 am – 2:30 pm
New for 2023! FOOD AND BEVERAGE PACKAGE INCLUDED
In addition to the exhibitor hospitality room offerings, the following food and beverage package is included in your registration fee this year:
- Tuesday: Opening Reception
- Wednesday: Breakfast; Afternoon Refreshment Break; Lunch (with Keynote Speaker)
- Thursday: Breakfast; Afternoon Refreshment Break; Lunch (with Keynote Speaker)
STAGE FOR LIGHTNING TALKS, PRODUCT DEMONSTRATIONS
A stage will be available in the Exhibit Hall, offering you the opportunity to present a brief (5 -10 minutes) lightning talk about your organization or offer a product demonstration. Sign up on the registration form and we will assign you a time.
ATTENDEE LISTS
Keep your name in front of potential customers after the conference is over! All exhibitors will receive a list of attendees who have opted in for post- conference promotions from exhibitors. Lists will include names, institutions and email addresses.
Attendee lists will be distributed to exhibitors by November 20, 2023.
VIRTUAL EXHIBIT BOOTHS
Virtual exhibit booths through the interactive smartphone application, Whova, are available for this year’s conference!
- Interact with attendees before, during, and after the event.
- Maximize your ROI through a customized exhibitor webpage.
- Generate leads through online interactions.
- Showcase your products with livestream and video.
A virtual exhibit booth is included with Platinum and Gold booth packages and is available for an additional $100 with Silver and Bronze packages. More details will be provided via email to participating exhibitors.
New for 2023! "TEST YOUR EXHIBITOR KNOWLEDGE" CONTEST
This year we are excited to present a new and unique opportunity to ensure that your customers are learning about you! During the last hour of our show on Thursday we will be featuring a no conflict "Test Your Exhibitor Knowledge" contest to wrap up our Exhibitor Showcase.
Please consider donating a prize to highlight your business for this exciting event! Be sure to "check yes" on your registration form to let us know you will be donating a prize. Please also list the item or gift card and the approximate resale value.
Madison-Marriott Exhibit Hall Map
BOOTH ASSIGNMENT POLICY
Booths will be assigned on a first come, first served basis. Early bird deadline is August 18, 2023.
CANCELLATION INFORMATION
No refunds will be issued after September 15, 2023; refunds will be provided for cancellations through September 14 and are subject to a $100 cancellation fee.
ONSITE SECURITY
Security on-site is provided by Madison Mariott West. However, they are not responsible for valuables left unattended at any time.
REGISTATION INSTRUCTIONS
You will be directed to the WLA website and prompted to log in. If you do not have a login, you'll need to establish one to register.
Note: the registration form is lengthy and must be entered in one sitting. We recommend downloading this pdf of the registration form so you can prepare your responses before starting the online form. Download copy of registration form.
Conference Attendee registration is required to attend morning keynotes and breakout sessions. Conference registration will open in August.
QUESTIONS
Contact [email protected]
Booth Fees & More (Early Bird Deadline: August 18, 2023)
Platinum
Our most visible option, these 8 x 10 booths are located in prime locations in the foyer and just inside the Exhibit Hall. Platinum-level booths have guaranteed foot traffic throughout the conference. This package includes a free Virtual Exhibit Booth through the interactive Whova app!
- $1400 if reserved by August 18/$1600 if reserved after August 18.
- Additional Platinum booth space - $800
Gold
This package features 8 X 8 booths in the most high-traffic areas of the Exhibit Hall. It also includes a free Virtual Exhibit Booth through the interactive Whova app!
- $1200 if reserved by August 18/$1400 if reserved after August 18.
- Additional Gold booth space - $600
Silver
Hard-to-miss the prominent placement of these 8 x 8 booths.
- $1000 if reserved by August 18/$1200 if reserved after August 18.
- A virtual Exhibit Booth through the interactive Whova app is available for an additional $100.
- Additional Silver booth space - $400
Bronze
A wonderful value! 8 X 8 booths in desirable locations.
- $900 if reserved by August 18/$1100 if reserved after August 18.
- A virtual Exhibit Booth through the interactive Whova app is available for an additional $100.
- Additional Bronze booth space - $300
Nonprofit Organizations: Bronze level exhibit booths are available to nonprofit organizations at a reduced rate. Contact [email protected] for more information.
BOOTH BREAKDOWN *
Booth pricing is based on one exhibitor per booth. Add a second exhibitor in your booth for $200. This fee includes full privileges of the primary exhibitor including name badge and meal plan. Two tickets per day for exhibitor floor only may be purchased for additional representatives at your booth for $100 per ticket per day.
- 8’ x ’8 tabletop or 8’ x 10’ Booth space options
- Skirted table
- Pipe and draped 8‘ foot back wall and 3’ foot side wall
- Booth ID sign (7” x 44”)
- Carpeted exhibit hall
- Access to exhibitor hospitality space with free refreshments
- Two padded chairs, wastebasket
Costs of electrical service, Internet, and other additional services or items are not covered by this contract. Service kits that include all options available to our exhibitors will be provided by Valley Expo and Display (our contracted provider). Please advise WLA staff if you will be bringing a freestanding booth and/or any additional special requests that you may have.
*Subject to change without notice
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